Terms and Conditions

These Terms and Conditions apply to all partnership agreements entered into with Evolutional Ltd in relation to its events.

Plain English Summary

By agreeing to a Partnership Package with Evolutional Ltd, you are confirming your participation in the relevant event on the terms set out below.

In summary:

  • your booking becomes binding once confirmed in writing

  • full payment is due within 30 days of the invoice unless different payment terms are agreed in writing

  • all Partnership Packages must be paid in full before the event takes place unless otherwise agreed by Evolutional Ltd

  • if payment is not received, the Company may withdraw participation, promotion, speaking opportunities, exhibition space, attendance, and any related benefits

  • all bookings are considered firm once confirmed

  • payments received are non-refundable unless otherwise agreed in writing

  • Evolutional Ltd may change the event date, venue, or format if reasonably necessary

  • Evolutional Ltd does not guarantee attendance numbers, delegate profiles, leads, meetings, or commercial outcomes

If you have any questions regarding these Terms and Conditions, please contact Evolutional Ltd before confirming your booking.

1. Definitions

In these Terms and Conditions:

“Company” means Evolutional Ltd, registered in England and Wales under Company Number 13263007, whose registered office is 128 City Road, London, EC1V 2NX.

“Client” means the organisation or entity entering into a partnership agreement with the Company.

“Event” means the conference, exhibition, or related event organised by the Company.

“Event Date” means the scheduled date or dates of the Event.

“Order Confirmation” means the signed agreement, booking form, or written confirmation between the Company and the Client confirming participation.

“Partnership Package” means the agreed package of benefits, services, and deliverables as set out in the Order Confirmation.

“Partnership” means the commercial arrangement between the Company and the Client as outlined in the Order Confirmation.

For the avoidance of doubt, the term “Partnership” does not create a legal partnership, joint venture, or agency relationship between the parties.

2. Formation of Agreement

2.1

A legally binding agreement is formed when the Client signs the Order Confirmation or provides written confirmation of acceptance by email.

2.2

All agreements are subject to these Terms and Conditions to the exclusion of any other terms unless expressly agreed in writing by the Company.

3. Payment Terms

3.1

Full payment is due within 30 days of the invoice date unless otherwise expressly agreed in writing by the Company.

3.2

Any variation to payment terms must be documented in the Order Confirmation or otherwise agreed in writing by Evolutional Ltd. Verbal agreements are not binding.

3.3

All fees are exclusive of VAT, which shall be payable by the Client where applicable.

3.4

Payments must be made in full without set-off, deduction, withholding, or counterclaim.

3.5

The Company reserves the right to charge interest on overdue invoices at a rate of 8% above the Bank of England base rate.

4. Participation and Payment Condition

4.1

All Partnership Packages must be paid in full prior to the Event unless otherwise agreed in writing by the Company.

4.2

Any Client who has not completed payment in accordance with agreed terms will not be permitted to participate in the Event. This includes, but is not limited to:

  • speaking opportunities

  • exhibition space

  • attendance

  • inclusion in event materials

  • on-site branding

  • pre-event or ongoing promotional activity

4.3

The Company reserves the right to withdraw or withhold any Partnership benefits where payment has not been received in full.

4.4

Any promotional activity undertaken prior to payment, including website listings or social media announcements, does not constitute confirmation of participation and may be withdrawn at the Company’s discretion.

5. Cancellation and Withdrawal

5.1

Due to the limited number of partner positions available, all bookings are considered firm once confirmed.

5.2

If the Client withdraws or fails to proceed after confirming participation, the Company reserves the right to cancel the booking and reallocate the position.

5.3

Where payment has been received, all payments are non-refundable unless otherwise agreed in writing by the Company.

6. Event Changes and Force Majeure

6.1

The Company reserves the right to change the Event Date, venue, or format where reasonably necessary, including where circumstances arise beyond its control.

6.2

If an Event is rescheduled, all bookings will remain valid and will be transferred to the new Event Date.

6.3

The Company shall not be liable for any failure or delay in delivering the Event due to circumstances beyond its reasonable control, including but not limited to acts of God, government restrictions, venue unavailability, industrial disputes, supplier failure, or other force majeure events.

7. Partnership Delivery

7.1

The Company will use reasonable endeavours to deliver the Partnership Package as agreed.

7.2

The Company reserves the right to determine and adjust:

  • programme content

  • speaker line-up

  • session formats

  • event layout

  • operational arrangements

7.3

The Company does not guarantee:

  • attendance numbers

  • delegate profiles

  • meetings

  • leads

  • sales opportunities

  • commercial outcomes

8. Intellectual Property and Marketing

8.1

The Company retains all rights, title, and interest in and to the Event, including all associated intellectual property rights.

8.2

The Client is granted a limited, non-exclusive, non-transferable right to use the Event name and branding solely for the purpose of promoting its participation in the Event, subject to any brand guidelines or instructions issued by the Company.

8.3

The Company reserves the right to film, record, and photograph the Event and to use such content for promotional, marketing, editorial, and commercial purposes.

9. Liability

9.1

Nothing in these Terms shall limit or exclude liability for death or personal injury caused by negligence, fraud, fraudulent misrepresentation, or any other liability which cannot be excluded or limited under applicable law.

9.2

Subject to clause 9.1, the Company’s total liability arising out of or in connection with the agreement shall not exceed the total fees paid by the Client.

9.3

The Company shall not be liable for:

  • any indirect or consequential loss

  • loss of profits

  • loss of business

  • loss of revenue

  • loss of goodwill

  • loss of opportunity

10. Client Obligations

10.1

The Client warrants that it has the authority to enter into this agreement.

10.2

The Client agrees that all materials, logos, branding, copy, and information supplied to the Company are accurate, lawful, and compliant with applicable laws, regulations, and industry standards.

10.3

The Client shall maintain appropriate insurance cover where required, including public liability insurance for participation at the Event.

11. General

11.1

This agreement shall be governed by and construed in accordance with the laws of England and Wales.

11.2

The parties submit to the exclusive jurisdiction of the courts of England and Wales.

11.3

If any provision of these Terms is found to be invalid, illegal, or unenforceable, the remaining provisions shall remain in full force and effect.

Contact Details

Evolutional Ltd

128 City Road

London

EC1V 2NX

Company Number: 13263007

VAT Registration No: 427 2656 87

Telephone: +44 (0)7599 670 542